Exhibiting Important Dates & Deadlines
Exhibiting & Sponsorship Rates
Sponsorship Inclusions
Booth Information - $2,500The Exhibit Hall floor layout will consist of 10’x10’ booths. Each booth will include the items listed below or specialty furniture and booth enhancements can be purchased in the exhibitor kit if needed. 10’x10’ Booth Space Includes:
Booth Reservation and Payment Policy Completing the SOFT 2024 Booth Reservation Form will confirm a hold on a booth(s) and acknowledge participation in the SOFT 2024 Annual Meeting. Once your reservation form is submitted you will receive an invoice. Payment is due to SOFT by April 1. You can complete payment with credit/debit card or check. Refunds, minus a $500 cancellation fee, will be honored upon request prior to April 30. There are no refunds after April 30, 2024. Booth Assignments - Begin May 2024 Booth assignments will begin in May 2024. Payment is required to receive your booth assignment. Sponsoring companies receive priority placement, followed by those first to submit the reservation form with payment. You will have an opportunity to communicate any proximity requests on your booth reservation form, we will do our best to accommodate your request. Sponsorship OpportunitiesDownload the Sponsorship Inclusions Sheet Here! Annual Meeting Sponsorship: There are five tiers of sponsorship available for the SOFT meeting along with the Karla Moore Memorial Fun Run sponsorship. Sponsors receive a range of benefits dependent on selected tier level, please refer to the Sponsorship Inclusions below for the list of benefits offered with each sponsorship tier. Karla Moore Memorial Fun Run: Sponsorship of the fun run is available to all exhibitors. The sponsor’s company logo will be placed on the back of the Fun Run shirts worn by the participants. Special recognition of the sponsors will appear on displays in the General Session, the SOFT Abstract/Program Book, and the mobile application. Attendees may participate in the Fun Run by making a $30 donation, the proceeds are donated to the American Cancer Society in Dr. Moore's memory. Fun Run History: The original Tox ‘N Purge run was created by Dr. Karla Moore in 1997 for the Salt Lake City meeting. In addition to her involvement in the field of toxicology and participation in SOFT, she was an officer in the United States Air Force. After her passing in 2008, the run was memorialized in her honor. The proceeds from the run are donated to the American Cancer Society in Dr. Moore’s memory and expenses for the event are supported by our SOFT exhibitors. Exhibitor Registration Badge - $600 Registration badges are required for all scientific, food, beverage, and social functions at SOFT 2024. One complimentary Exhibitor Registration badge is included with each purchased booth. Additional registration badges can be purchased at the SOFT member rate of $600. Late fees are not applied to the exhibitor registration cost, regardless of registration date. The badge offers full meeting privileges for all SOFT associated events. Badge sharing is not allowed. Drink Tokens - $150 Exhibitors may purchase drink tokens in sets of 10 for $150 and includes your company logo. Drink tokens may be used by attendees at SOFT events to purchase alcoholic and non-alcoholic beverages. Each SOFT attendee receives two tokens with their registration (excluding workshop only). Abstract/Program Book Full Page Advertisement - $650 The exhibitor will provide a high-resolution print ready advertisement for inclusion in the SOFT Abstract/Program Book. The Abstract/Program Book is provided to meeting attendees and included on the SOFT website. Advertisement requirements:
Single page advertisement OR item - $750 The exhibitor may select either a single page advertisement OR an item of their choosing. The item must fit inside the meeting bag and 1,000 pieces must be provided to accommodate all complimentary bags. All items MUST be approved by SOFT to ensure there are no redundancies and that the item does not match the SOFT meeting giveaways. Should multiple companies want to provide the same type of item, preference will go to the company with the earliest completed payment date. Exhibit Hall informationThe Exhibit Hall will open on Tuesday, October 29 at 6:30 pm for the SOFT 2024 Welcome Reception. The Welcome Reception is open to all meeting attendees and is a highly attended event. The hall will also be open during the following hours at SOFT 2024:
Exhibit Hall Food and Beverage Food and beverage will be served in the Exhibit Hall to help maximize booth traffic and will be provided during the following days & times:
Important Notes
EXHIBIT HALL MAP and HoursThe SOFT 2024 Exhibit Hall map will be available in May 2024. SOFT 2024 Exhibit Hall Hours:
Billing and Payment PolicyBilling and Invoice: You will be invoiced by the SOFT office upon receipt of your Booth Reservation Form, please allow 3-5 business days for your invoice. You may purchase additional items at a later date if needed. Payment Policy and Refunds: Payment for SOFT 2024 is required by April 1, 2024, to secure your booth space. You may complete payment with credit/debit card or check. Refunds, minus a $500 cancellation fee, will be honored upon request prior to April 30. There are no refunds after April 30, 2024. Payment Options:
FAQ’S
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